When traveling the world or embarking on a long-term travel adventure, there are some essential items you’ll need to pack in order to have a successful trip. It’s different for each and every one – so what works for one person, might not work for another. But there’s a formula for what you’ll need to bring on your trip, whether it’s for a week, a month, or even a year or longer.

I first wrote about this in 2010, and since then my “hobo essentials” have changed and morphed many times over. In October 2019 I re-composed this entire travel packing list and surrounding content.

I now keep this post up to date with the latest and greatest travel bits and bobs that I hit the road with…every time! It’s the perfect template of travel bag contents so you can create your own ultimate pack list. 

See also: Pro Packing Hacks – Here are the Best Travel Accessories for Saving Space and Organizing Your Stuff

Check out my special Amazon Storefront with specially curated travel gear that I use all the time! 

Travel Kit Contents: This is the Real Deal

This is – quite literally – exactly what I pack for my full-time and long-term travels. There are a few minor differences in colour or style (some things I own are older or newer), and in a couple of cases I’ve gone with a very close approximation (since I may have bought that scarf from a Nepalese lady in a market). Your own packing list for vacation will vary according to your personal style and preferences; consider this your travel packing list template. 

In the description next to each of the items in this post, you’ll learn why I travel with that item, tips and tricks for using it effectively, and a link so you can get more information and see where to buy it yourself.

Note that many of the links below are affiliate links; if you click through and make a purchase, I will earn a (deplorable, but noteworthy) commission. This is how I make my living, and can spend all the time I do providing posts like these to help you travel. I thank you in advance for your support! 

Use this travel packing list as a guide for developing your own ultimate packing list, for vacation, a long-term trip, or lifestyle travel. The truth is, once you have a certain amount of basics, you can travel for as long as you want with it. The beauty of having versatile clothing and items is that you can pack light and still have everything you need for an extended period of time.

FELLAS: Don’t get overwhelmed by “little black dress” recommendations. Aside from clothing and some toiletries, you’ll get lots of use from this packing list.
For wardrobe choices, check out the Best Travel Clothes for Men, my Merino Wool travel guide, and also Unbound Merino and Aviator’s collection of merino wool tops and travel-friendly pants.

Packing Tips Before You Travel

Let us first start with the most basic and important item on your travel packing checklist: your documents. This is especially critical if you’re traveling internationally, but even if you’re staying within your own country, it’s always good to have all of your documents in order.

See also: Essential Things to Do Before You Travel

Insurance

First on the list is travel insurance. I cannot stress enough how important it is to have good travel insurance when you’re on the road. Travel insurance will protect you in case of an emergency, whether it’s a medical situation, lost luggage, or even trip cancellation.

Travel insurance can be obtained through your credit card company, travel agent, or directly from an insurance provider. I always recommend getting travel insurance directly from an insurance provider. This way, you know that you’re getting a policy that is specifically designed for travelers and that will cover you in case of an emergency.

There are many different types of travel insurance policies available, so make sure to read the fine print and choose a policy that suits your needs. Start with this travel insurance guide that includes a glossary and some specific recommendations.

Passport

If you’re traveling internationally, you will need a passport. A passport is a document that proves your identity and citizenship and allows you to travel to foreign countries. If you don’t have a passport, you can apply for one at your local post office or through the Passport Office.

Make sure to check the expiration date on your passport and make sure it is valid for at least six months after your planned return date. Also, be sure to check the visa requirements of the countries you are visiting and make sure you have the necessary visas.

Visa

A visa is a document that allows you to enter a foreign country for a specific period of time. Visas are required for most countries, and the requirements vary from country to country.

There are two main types of visas: tourist visas and business visas. Tourist visas are usually valid for a shorter period of time, while business visas are typically valid for a longer period of time.

Always make sure to double-check the visa requirements of the country you are visiting and make sure you have the correct type of visa.

Flight Tickets

Flight tickets are your proof of travel and allow you to board your plane. It is crucial that you have your flight tickets with you when you travel.

If you’re traveling on an international flight, make sure to have your passport and visa with you when you check in for your flight.

Lodging Confirmation

If you have booked a hotel, hostel, or other types of lodging in advance, be sure to bring your confirmation with you. This will help to ensure that you get the room you booked and that there are no problems with your reservation.

Now that you have the most basic needs covered, let’s move on to what luggage and packing tools you’ll need for your trip.

Time to Pack my Bags! Here’s the Ultimate Packing List for Travel

Here’s my international travel packing list in all its glory…..keep reading below to learn how I reduce this to carry-on size only, along with a few clarifying notes and packing information. When it’s time to pack my bags, this travel checklist is exactly what I use.

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Vacation Packing List: Luggage and Packing Tools

One of the most important aspects of packing is choosing the right luggage and packing tools. There are many different types of luggage to choose from, so it’s important to find one that suits your needs.

Carry-on luggage should be small enough to fit in the overhead compartment of the plane and should have a weight limit of around 10-15 kg. Checked luggage is larger and can weigh up to 30 kg (though most airlines allow something closer to 20kg for free).

Here’s a list of luggage and packing tools that I highly recommended and that will make packing a breeze.

WHEELED BACKPACK – If you are not aware of it yet, a wheeled travel backpack is an amazing travel packing tool. It is rolling luggage, but with backpack straps that allow you to carry it when rolling isn’t practical or possible, making it the best of both worlds. 

For checked-size wheeled backpacks, the Osprey Farpoint (for men), and Osprey Fairview (for women) is perfect for the items on this trip packing list. It’s 65 litres, and has the added benefit of some zip-away backpack straps for when rolling isn’t practical. (Here’s why that’s great). Here are the features I look for in my checked luggage: soft-sided, rugged wheels, durable lockable zippers. This luggage has all that…and more. NOTE: It is not carry-on sized.
If you need something larger, check out the Osprey Sojourn Wheeled Travel Pack 80L/28″ (though something as big and heavy as this will be a bear to wear on your back, so use the straps only when you must. In general I implore you to find a way to pack LESS; you can thank me later).

When I’m traveling with carry-on luggage only, I use the Osprey Daylite Carryon Wheeled Duffel 40L, which is small enough to adhere to most international carry on standards and has some ingenious backpack straps that don’t take away from valuable carry-on packing space).

2026 Update: Osprey keeps changing and updating their lineup, so I haven’t provided direct links to their stuff here. Simply click this link to get to Osprey, then click Travel, then Luggage to find the perfect option for you.

If you prefer hard-shell spinner luggage (checked or carry-on size), I recommend the Textured Collection by Level8. The material is ultralight and scratch-resistant, the wheels are super quiet and ridiculously smooth, and the built-in TSA combo locks are fun. If you need a bit more space in a carry-on, the Level8 Grace EXT Expandable rolling carry-on with separate laptop pocket is amazing. Available only on Amazon, here.

See also: Checked vs. Carry On Luggage, and How to Choose What You Need

HOBOROLL (SEGSAC TRAVELER) – The Hoboroll has been a long-time friend and useful packing/travel companion. It organizes all my little stuff (like underwear, socks, scarves, workout gear, etc) and compresses it to fit gracefully into my luggage. And it’s ultralight so it doesn’t add weight while saving lots of space.

Note: The Hoboroll is currently being redesigned and re-released in 2026! Stay tuned.

PACKABLE TRAVEL BACKPACK – This is one of my favourite pieces of travel kit. It’s a day pack that packs down to the size of a tennis ball (in some cases smaller, actually). The backpack is perfect for carrying around your essentials while exploring a new city or going on a day hike. Here’s a breakdown of the top ultralight packable daypacks for you to consider.

PURSE, WALLET, DAYPACK – I cannot stress enough how important it is to invest in a good-quality purse, wallet, and daypack. A cheap purse will fall apart after just a few months of use, and a poorly made wallet can be a pickpocket’s dream come true.

Your daypack, purse, and wallet choices boil down to personal preference and needs. At the very least, look for RFID protection in your wallet. Having a purse/daypack that is water resistant and tamper-proof also helps. 

Pacsafe makes great secure travel-friendly and stylish bags – I own a few purses and daypacks made by them and can attest to their quality. My Pacsafe daypack of choice is the Pacsafe Citysafe CX Anti-Theft Backpack. It can be worn as a backpack or carried as a tote, has all kinds of organizational and security features, and is made of recycled materials!
For people who want something smaller and more purse-like, I am currently digging the Pacsafe W Anti-Theft 3-in-1 Sling, which is more purse than sling. It can be worn/used three ways: as a purse, sling, and clutch. The material and hardware is such that it blends in to any scenario, casual and dressy alike.

While I think Pacsafe has the best range of options, I recently tested the Everyday Totepack by Peak Design, which I think has its merits and is a sleek unisex look with some incredible organizational features.

My current favourite unisex backpack that I use as my personal item is the Knack Packs S2 Medium sized expandable backpack. The ability to expand from 24L to 35L makes this backpack incredibly versatile for all travel needs. The only tradeoff is that it doesn’t have the same anti-theft features as Pacsafe.  

See also: Best Anti-Theft Bags and Accessories, and Tips for Keeping Your Stuff Secure

Vacation Packing List: Clothing

Now, let us move on to one of the most important aspects of packing – clothes. The number of clothes you take with you will, of course, depend on the climate of your destination and the duration of your trip. For instance, if you are going to a tropical country for two weeks, you won’t need to pack as many clothes as someone who is going to Europe for six months.

As a general rule of thumb, I would recommend packing clothes that can be mixed and matched to create different outfits. For example, a neutral-colored top can be worn with a skirt, shorts, or pants. Denim is also very versatile and can be dressed up or down.

I’m obviously skewing this trip packing list towards women (since this is exactly what I travel with), but men can translate the basic idea to fit their own needs. 

2026 UPDATE: In 2023, I did a 3-month carry-on only trip through Europe in summer with a 100% Merino Wool Travel Capsule Wardrobe. It worked a charm! Here’s why you might want to consider doing the same. To this day, the majority of my travel clothes continue to be made of merino wool.

Here is a basic formula that you can use as a packing guide:

2 PAIRS OF (FULL-LENGTH) PANTS – Two pairs of pants are all you’ll need, if you’re also bringing the stuff below.

If you are dead set on jeans, I get it. They may not be quick-dry or lightweight, but they’re jeans and they work in a lot of scenarios. For the best jeans that have travel friendly properties, check out Aviator. I have a few styles, but their Fly Straight style is actually as comfortable as leggings (without looking like them).

Fellas, unless you really want to pack dresses and leggings, you  might just want to take three pairs of pants. (See also: Best Travel Clothes for Men).

My absolute must-haves are Anatomie’s Kate Cargo Pants and Luisa Skinny Jeans. Together, they take up WAY less space and weight of one pair of “regular” jeans. If you have sticker shock, click here to learn why it’s actually worth it. 

Clicking the links in this article will give you 20% off site wide at Anatomie! Discount automatically applies at checkout.

1 PAIR LEGGINGS – Multifunctional pants such as yoga pants or leggings can be worn both as pants and as pajamas, and as an underlayer for extra warmth. They are also great for working out, hiking, or simply lounging around the house. I am utterly in love with Unbound Merino’s leggings – first off they’re made of merino wool which has a thousand travel-friendly properties. In addition, they’re comfy, durable, flattering, and the hidden zipper pocket helps keeps a few things secure while you’re on the go.

1 PAIR CAPRI PANTS or SHORTS – Capri pants or shorts are perfect for hot weather and can be dressed up or down. Go with a pair of either – or both – as you like (I find capri pants to be more versatile, but these shorts from Unbound Merino also pack up super light and small). 

“LITTLE BLACK DRESS” – Every girl needs the perfect “little black dress”! Here’s what to look for in a travel dress: lightweight and short sleeved (you can add layers for cooler climates), wrinkle-free, dark colour, classic style. I actually own two dresses, but if you want to keep your pack light, one will do.
My current fav ultimate travel dress is made by Unbound Merino. It’s simple, comfortable, and can be dressed up or down with belts, jackets, and accessories.

2 TANK TOPS – Regardless of climate, tank tops are invaluable as shirts (duh), Pjs, workout wear, and underlayers. I like to have 2-3 tank tops on hand, and I replace them as needed. If you want a high-quality and super duper comfy one, check out Anatomie’s Jackson Pima Cotton Tank, or Unbound Merino’s ribbed tank.

1-2 LONG SLEEVED SHIRTS – Assuming you’ll be traveling through different climates, a long-sleeved shirt is a must. Look for something that is good on its own, can be layered for extra warmth, and has enough style to take you from hiking the mountainside to relaxing at the cafe.
Men have tons of long-sleeved options at Unbound Merino, from button downs, to Henley’s, to pullovers, and more.

CARDIGAN (SUGGESTION: CHRYSALIS CARDI MULTI-FUNCTIONAL CARDIGAN/DRESS/SCARF) – I had the Chrysalis Cardi (pictured above) for over 6 years and got a ton of use out of it! It’s super versatile, ridiculously comfortable, and can be worn a million ways, from scarf to dress to shawl. A great extra layer to have on hand.
If this doesn’t float your boat (or if you’re a fella), check out Aviator’s hoodies. Their zip-up First Class Hoodie has travel-friendly features like a hood that doubles as a sleep mask, mitten-cuffs, and zip up pockets.

LIGHTWEIGHT JACKET – I have a couple of light-to-medium weight jackets (which is partly why I tend to travel with checked luggage). But if you want to pack light you only need one, and if I had to choose, I’d choose the Kenya Safari Jacket (by Anatomie) for its versatility, style, and comfort. Here are Anatomie’s lightweight jackets.

Clicking the links in this article will give you 20% off site wide at Anatomie! Discount automatically applies at checkout.

PACKABLE WATERPROOF RAIN JACKET – You need a waterproof layer that can fold up into nothing. You can use it on its own in warm climates, and over layers in cool climates. Jack Wolfskin makes the best one I’ve ever tried: the JWP Shell (since replaced by the Elsberg 2.5L) is waterproof, windproof, breathable, comfortable, and the world’s first fully recycled jacket.

Sadly JackWolfskin no longer sells in North America. But if you search whatever outdoor retailer you prefer for packable rain jackets, you’ll be spoiled for choice.

DOWN JACKET (Amazon) – There are plenty of packable down jacket options on Amazon. Look for styles that pack down very small, but keep you warm. It’s wind proof and water resistant. I’ve worn it on cool nights in temperate climates and on mountaineering expeditions alike. I consider it essential travel gear. 

For a fresh take on the down jacket, have you considered alpaca? My current cold-weather jacket for travel is the Mayu Ultralight Jacket by PAKA (made for women and men). It has an even better warmth-to-weight ratio than down, and is ethically sourced and produced. PAKA is an incredible company that is making a huge impact on families and communities in Peru where they operate. I fully support their initiative and I own jackets, shirts, and socks made by them.

Note: The rain jacket and the down jacket above can be worn separately, but also together for an additional level of protection against cold/weather. It’s like having three jackets in two. Here’s a video I made to explain the concept.

UNDERWEAR – I have around 5 pairs of underwear; synthetic materials are notoriously easy to dry, so bring fewer pairs and wash more often as a rule. (I usually stock up at La Senza when I can).

BRAS – One or two bras should be enough. Look for support, a good fit, and most of all, comfort. I buy relatively high-quality bras since I wear them daily and they need to last.

SPORTS BRA – If you are actively participating in extracurricular activities while traveling, you might want to consider packing a sports bra. I use my sports bra for working out, and for active expeditions such as long hikes.

SOCKS – 3-5 pairs of socks will do, depending on the climates you’ll be traveling through. I also have at least 1 pair of high-quality merino wool socks (Amazon or PAKA) for hiking.

ALSO: Don’t forget compression socks! I wear them every single time I fly, to reduce/eliminate the risk of swollen feet, and more importantly life-threatening DVT. My friend Sherry designed these travel-themed merino wool compression socks from VIM&VIGR, which are the best I’ve ever owned! Use THEPROFESSIONALHOBO for a 15% discount off anything on the site.

PJs – If you are staying in communal dwellings or in other people’s homes, it’s prudent to have something to sleep in (and make nighttime bathroom runs in). So comfort is paramount; but also something that you can be seen in (if not downtown, then at least downstairs).

BATHING SUIT – 1-2 bathing suits will do (depending on how much you like to swim/sun); bikinis have the added benefit of doubling as emergency bras/underwear! 

SCARF (FOR STYLE & WARMTH) – A warm scarf takes the edge off cool or cold days, is easily layered and accessorized, and can be used to wrap up fragile items (like external hard drives) while traveling. I like to buy scarves on the road; they’re the perfect wearable souvenir!
If you want a high-quality scarf that will last a lifetime, check out the super-popular Ovcio Featherlite cashmere scarf. I hesitated to get it for a long time because of the cost, but I can’t deny that it’s fashionable, crazy-soft, surprisingly warm (given how thin it is), and versatile.

WARM HAT – Choose a low-profile, lightweight, easily packable hat that you can chuck on in cool climates. It also doubles as a packing-aid to pad fragile items.

Vacation Packing List: Footwear

Your choice of footwear can make or break your trip. They’re important for comfort, function, and style. But also, they need to be multi-functional otherwise you’ll be hauling around too much weight. Here’s what I travel with: 

SANDALS – It’s important to be selective when it comes to choosing the right travel sandals. I could write an entire post about my specific choice of sandals and what makes for the best travel sandals. Wait a minute: I did! You must read this before you buy/select your next pair of sandals for travel. 

VIVAIA – Vivaia makes sustainable washable footwear that is incredibly comfortable, folds up and packs extremely well, and looks incredible. I get compliments every single time I wear them, they’re both casual and dressy, and they’ve replaced my walking/casual shoes below.  I have five pairs of Vivaia shoes (they don’t all come with me on every trip; I pick and choose based on where I’m going and what I’m doing). Check them out in this video I made.

WALKING/CASUAL SHOES (OPTIONAL) – These are optional, depending on your personal style and the climate you are traveling in. (You could just get a decent pair of shoes that fit the below description for hiking and wear those everywhere).

2023 Update: I have found the perfect combination of the above casual walking shoes with the below hiking shoes in the Xero Prio! They’re not as hardcore in the hiking department as some of their dedicated hikers, but they suffice for most trails. They’re also great for exercising, and snappy enough to wear around town as you would any pair of runners. They’re ultralight, super flexible, and ridiculously comfy.

HIKING SHOES (NOT BOOTS) – Who needs hiking boots! They take up too much room and weight and are clunky as hell.
I’m all about barefoot trail shoes, and in my experience they work 10x better than hiking boots! They’re ultralight, squishable, water-resistant, breathable, lightweight, and easy to pack.
My first pair of hiking shoes were Vivobarefoot Trail Shoes – which lasted seven years and hundreds of mountain trails. But when they wore out, I discovered there were other barefoot shoes out there at better price points.
So I got a pair of Xero Terraflex shoes, which are light, comfortable, and super-duper-grippy. They don’t carry the Terraflex any more; instead you have a choice between the Mesa Trail or the Scrambler models. If you want ankle support, Xero also makes barefoot hiking boots.  Xero allows you to shop for shoes by type: simply click on Hiking and pick your poison. Shop at Xero Shoes here.

Not sure about using barefoot trail shoes in place of hiking boots? Watch this video which explains why I love them 100 times more!

CHEAP FLIP FLOPS – Not only are flip-flops commonly fashionable, but they are also highly functional. A cheap pair of flip-flops can serve many purposes: You can use them as indoor shoes/slippers, in dodgy showers, and even around many places in Asia where you are required to leave your shoes outside before entering temples and some businesses (and your expensive shoes will surely walk away without you). Flip-flops are light and easily packable; trust me you will find uses for them.

Vacation Packing List: Toiletries

This toiletries list you bring on your trip will depend entirely on what you need and prefer. You’ll see from the toiletries list below that I’m a raving fan of Lush products, since they’re natural, long-lasting, and mostly solid (which is infinitely easier for packing). One shampoo bar lasts me 6+ months. Use this toiletries list as a guide for your own selection of toiletries: 

ULTRALIGHT HANGING TOILETRY BAG (Sea to Summit, Amazon) – A good toiletry organizer makes packing and unpacking ridiculously easy, and keeps everything organized at my destination. Bonus points if it can hang anywhere and has pockets for organization. (Here’s a video review I made).
2025 update: If you want more space or organization in your toiletry bag, check out Tripped Travel Gear. It’s my current toiletry bag of choice.

TRAVEL TOWEL (Amazon) – A small, super-absorbent, quick-dry travel towel is one of my most useful pieces of gear.

FACE WASH – Looking after your skin is more important than ever when traveling. Different climates can be incredibly harsh on your skin.

MOISTURIZER – Jojoba oil is a great multi-purpose moisturizer. I use it mostly for my face, and a few drops will do, so it lasts forever.

SHAMPOO & CONDITIONER BARS – The more solid toiletries you own, the less messy disasters and carry-on tribulations you’ll endure. I adore Kitsch solid shampoos and conditioners – I’ve tried a lot and they work the best (and smell awesome). And little goes a long way – they last upwards of 6 months. Use NORA for a 25% discount!

RAZOR – Get a razor with replaceable blades; they last longer, do a better job, and pack smaller. Go with a popular name like Gillette; you stand a better chance of finding replacement blades abroad.

HAIR TIES – If you have unruly hair these are a must! They can be really handy when the weather gets especially hot or humid and you want to get your hair up and out of the way.

TOOTHBRUSH – You can bring any ol’ toothbrush you like, but I love the Philips One by Sonicare rechargeable electric toothbrush. It’s super slim, comes with a travel case, and only needs a charge every month or two with a USB-C charge cord.

TOOTHBRUSH COVER – Looking for an easy way to keep your toothbrush clean and protected? These lightweight best-selling toothbrush covers ensure your toothbrush is kept clean wherever it’s stashed. Made from lightweight materials, they’re easy to include in any international travel packing list – so you can rest assured knowing your toothbrush is always fresh and bacteria-free. 

TOOTHPASTE (TOOTHY TABS) – I like to use Lush’s Toothy Tabs, since they’re solid, take up almost no space, and just half a tab will do so they last a while. Here are some alternatives on Amazon (I’ve tried the Hello brand and it’s pretty good).

NATURAL FLOSS – I sometimes go years before I am in a good place to have my teeth checked/cleaned by a dentist (Chiang Mai is my preference), so I’m a sucker for good personal dental hygiene, of which dental floss is an essential part. 

DEODORANT (SALT CRYSTAL) – This wee little crystal deodorant stick easily lasts 6+ months. In addition, it is free of harmful chemicals often found in traditional deodorants. Plus, its solid form makes it light and easy to pack into your vacation checklist when traveling.  

EXFOLIATING WASHCLOTH – You get a great exfoliation, and a little soap (solid or liquid) goes a long way. The easy-to-hang tab makes it perfect for hanging in the shower or anywhere else, and it dries quickly so you don’t have to worry about mold or mildew build-up.

SOAP – You can usually collect little bars of soap along the way. I like to use natural soap when I have the chance, and Dr. Bronner’s makes some great (liquid and bar) soaps. The bars go a long way, and can be used for many things including hand-washing laundry; just get a container for it for easy transport and use.

NAIL CLIPPERS – I like the large sturdy toenail clippers, that also have a built-in file.

TWEEZERS – A good pair of tweezers is not only great for cosmetic purposes, but can be quite versatile for many unexpected uses!

MENSTRUAL CUP – These take some getting used to, but believe me it’s worth the effort. You’ll save the cost and hassle of carrying tampons/pads, there’s no waste, and you can wear them for longer times (ca-ching! Can you say long rides on buses?)

MAKEUP – My makeup kit is very small. I have an eyeshadow stick of some sort, a couple of shades of eyeliner, and mascara.

BLEMISH STICK – I get zits, and when I do, they’re usually epic. So I use Burt’s Bees herbal blemish stick to get them under some semblance of control.

Medicine/Supplements

I carry a small baggie with over-the-counter meds to get me through just about anything. I also take vitamins and supplements to keep my immune system in top working order – at the very least I take a probiotic and multi-vitamin when I travel. Learn more about that here: How to Stay Healthy While Traveling. 

ALLERGY MEDS – I never know when I’m going to be staying with animals I’m allergic to, so I’ve usually got allergy medication on hand. A few different blister packs in a ziploc bag doesn’t take up much space or weight.

PAIN KILLERS – From menstrual pain to migraines, pain killers are life-savers in a pinch. A few different blister packs in a ziploc bag doesn’t take up much space and can be easily thrown into a weekend trip packing list.

ANTIBIOTIC CREAM – From nasty insect bites to cuts that just won’t heal, a good antibiotic cream can help the healing process and prevent infections. So I made sure to include it in my travel essentials list!

OIL OF OREGANO – I like to have these on hand to take when I feel illness coming on; oil of oregano is a great natural immune-booster.

TURMERIC – Turmeric is one of nature’s most potent antibiotics, without killing your natural (good) gut bacteria the way prescription antibiotics do. Also good for inflammation. You needn’t use capsules either; you can mix powdered turmeric and honey, or use fresh turmeric (where available). 

Vacation Packing List: Electronics

Your specific choice of electronics depends on what you do on the road. Digital nomads will have more sophisticated technology requirements; as will professional photographers again. Here’s what I take:

LAPTOP – I live by my laptop, as it is the conduit to my location independent career. Thus I need something that is light, small, has a long battery life, and solid-state storage (which can take the hard knocks of travel better). For me, the winner is the MacBook Air with a souped-up ram and processor.

LAPTOP STAND – I initially balked at the extra space and weight required for this (and the accoutrements below to go with it), but after too many years of slouching in front of my laptop, I got this portable lightweight laptop stand to raise the screen to eye level. Neck pain: be gone!

FOLDABLE WIRELESS KEYBOARD WITH TOUCHPAD – With my laptop screen raised to eye level with my Roost stand, the next step to creating an ergonomically friendly workspace is this wireless keyboard/touchpad combo. I have tried a few different keyboards and touchpads, and this one is by far the best. The keys work great, it’s full size, it folds up for travel brilliantly, and the touchpad is compatible with all devices (including Macs).

WIRELESS EARBUDS – I’m not a big fan of noise-canceling headphones; some travelers swear by them. For me, they take up too much space and I don’t like to tune out my surroundings like that. But earbuds don’t tend to stay put in my ear – I’m always adjusting them! Not these pretties. They fit over the ear and stay put no matter what you’re doing. The sound is incredible, and it’s the best bang for your buck.

LAPTOP SLEEVE/CASE – I like extra laptop protection in a padded case that also has a pocket pockets for miscellaneous bits. InCase makes excellent laptop accessories. Through all my years of owning laptops, I’ve also owned InCase sleeves and bags.

SMARTPHONE – My phone is also my camera. I like to say I have the kind of camera that also makes phone calls. If you’re buying a new phone, make sure it’s unlocked so you have the greatest amount of choice for how to use it abroad.

Cell Phone Travel Basics: International Phone Plans, SIM Cards, and More will tell you everything else you need to know about using your phone while traveling.

PORTABLE EXTERNAL HARD DRIVE – A portable external hard drive is essential for computer backups, as well as storing extras like photos or movies that may not fit on your computer’s hard drive. I have this Silicon Power Rugged Shockproof model for extra durability.

KINDLE E-READER – I love my Kindle! It holds an arsenal of books (which are impractical to carry in paperback while traveling), and the Paperwhite version of the Kindle is great for reading in any environment with an adjustable internal light. And the battery life is exponentially better than the Kindle Fire and other tablets. Even though it’s small and practical to carry around, you can still store a lot of books on it- which comes in handy when planning trips!

ALL-IN-ONE POWER STRIP/EXTENSION CORD/SURGE PROTECTOR/TRAVEL ADAPTOR/USB CHARGER – I absolutely adore this puppy, and it comes with me on every trip, no exceptions. It’s a compact extension cord (since room layouts aren’t always great for working and charging stuff), has two outlets that you can plug any type of plug into, four USB charging points, and it has surge protection. It’s literally one of my favourite pieces of travel gear and when I’m packing for travel – checked or carry-on – it always comes with me. 

Vacation Packing List: Extras

Almost done packing! Now that we’ve pretty much covered the essentials you need for traveling, let’s move on to some final tidbits that will make your trip go smoothly and comfortably. 

Note: You can’t bring it all! Pick and choose the things that will serve you best on each trip.

SUNGLASSES – In the first few years I cycled through multiple pairs of cheap sunglasses. Finally I invested in super-thin travel-friendly Polarized sunglasses from ThinOptics . I first bought the Menlo Park style, then they sent me the Mountain View which I never thought I could pull off but are now my favs. For either style, go for the green lenses! They’re the perfect balance of sun protection without being too dark, and the world looks terrific through them. They look and feel great and polarized lenses make all the difference. Plus, the case is so thin it fits anywhere.

TRAVEL READING GLASSES – If you’re of a certain age, you’ll also need some readers! I have keychain readers by ThinOptics, which ingeniously fold up into a case that attaches to any keychain. They have a variety of ultra thin readers if the keychain style doesn’t float your boat.

SUN HAT – The main characteristic you need in a sun hat is something light, preferably made of a material that will keep your head cool as well as sheltering you from the sun. Bonus points for something that squishes into your luggage and comes out looking great.

EXERCISE BANDS – I exercise almost every day on the road, made possible by my exercise bands. They’re light and easy to pack, and help me to get a total body workout with various resistance exercises.

TRAVEL YOGA MAT – Travel yoga mats come in many formats, some of which are very thin roll and fold up very small. Obviously this can only come with me when I travel with checked luggage!

PLASTIC DOCUMENT HOLDERS – There’s always a few official documents you’ll need to have with you, in addition to copies of your passport and other ID. Store them in compact plastic folders to keep them safe, organized, and protected from the elements.

HEADLAMP (Amazon) – This is an awesome piece of kit. Not only great for camping and backcountry trips, but it’s great for finding your way to the bathroom in yet another new place, providing light when there’s no power, and lighting the way when your day-hike goes long. The headlamp strap is crucial for hands free work. I personally own that is USB-rechargeable, and has a hands-free activation option. 

STERIPEN ULTRA – If the water is questionable, a SteriPEN is crucial! Stop wasting plastic by buying bottled water; the SteriPEN makes any (clear) water drinkable in 60 seconds. This model is great because it fits any sized bottle top, and is USB rechargeable. But….a SteriPEN isn’t infallible. Click here to learn about all your options for drinking clean water abroad. 

COLLAPSIBLE WATER BOTTLE (Amazon) – I always have a reusable water bottle on hand, and this collapsible version is lightweight and rolls up when empty. It also has a really nice opening for drinking without spilling water down your chin!

COLLAPSIBLE TRAVEL MUG – The latest addition to my Zero Waste Travel kit, I love this collapsible travel mug so much more than my Contigo, because it’s so ultralight and easy to carry! I have no excuse to ever order coffee in a paper cup again. IN ADDITION to my collapsible water bottle and travel mug, I also have collapsible tupperware and reusable cutlery.
Click here to learn more about how I eliminate all single-use waste when I travel. 

MINI SEWING KIT – You can sometimes find awesome mini-sewing kits in hotel rooms; until then, this is a good one to go with. Essential for repairing clothes along the way. And it’s the size of a credit card and pre-threaded. Can’t lose! 

SMALL SCISSORS – Although these small scissors are usually called “nail scissors”, I find them to be a handy multi-purpose scissor that (almost) always clears carry-on security, just in case you’re going carry-on only.

Congratulations! You made it to the end of this ultimate packing list for full-time travel and long-term travel. Now that you know what to pack, don’t forget to print out this list or save it somewhere safe so you can reference it next time you’re packing for a trip! If you want to see me pack these items and learn more about my specific choices of gear, watch this video!

How I Turn This Into a Carry On Travel Packing List

This full travel packing checklist is not carry-on friendly. I check a wheeled case on flights (it weighs about 15kg), and I carry on my purse and daypack containing my electronics, a scarf for warmth/blanket needs, and anything else I’d need immediately if my luggage went on a round-the-world tour without me.

Learn more about why I prefer checked luggage for super long-term trips here. 

When I am able leave my big suitcase somewhere (like a home base) and travel from there for a while, then I reduce this load to carry-on size. My first two carry-on only trips were about three months each; one was while sailing the Caribbean and the other was house-sitting in Switzerland. 

I remember one fateful carry-on trip when I left my base in Grenada to spend a few months house-sitting in Panama. Unfortunately life got in the way of my best-laid plans, and I never returned to Grenada and the rest of my stuff there. After that happened, I ended up traveling for two whole years with carry-on luggage only! If you want to see what I used to pack, check out The Ultimate Carry-On Packing List. 

Packing for Travel With Carry-On Only

When it’s packing time for a carry-on trip, obviously I don’t take as much stuff with me as I would with a full suitcase travel packing list; I reduce my wardrobe to a few items that will satisfy the climate and culture of my destination, and everything is colour-coordinated so I can mix and match at will. This reduces bulk quite a bit.

I also reduce my toiletries list down to the essentials for the amount of time I’m traveling. (Because I like some specialty toiletry products, I tend to stock up a bit when I have my full suitcase). 

Lastly, I usually leave behind some or all the following (depending on the trip):

• Headlamp
• Yoga mat
• Travel Towel
• Checked Luggage (obviously)
• Hiking Shoes (I bring the Xero Oswego or Xero Speed Force that takes care of walking around town, working out, and hiking).

Here are some tips for a smart and light packing guide, especially suitable for carry on travel: 

Digital Nomad Packing List – Electronics

Any good digital nomad packing list is going to have a fair few electronics. (Check out this post, where a panel of professional travelers reveal what electronics they pack for their unique combo of travel and work: Electronic Travel Gear – Travel Experts Reveal What’s in Their Bags). 

Remember that with every piece of electronic gear, there’s an accompanying entourage of cables and adaptors. The things I immediately need are in my laptop case, and the rest is usually contained in a nondescript light waterproof bag (dollar store stuff; nothing fancy).

Vacation Packing List: Occasional Extras

If I’m in one place for a while, I often buy an inexpensive item or two locally to complement my wardrobe (eg: stylish shoes, or warmer layers). I never spend much on them, and I usually give them away when I leave. The general rule is: if it can’t replace something in my bag, it can’t come with me!

Now that you have the ultimate travel packing list, you’re ready to tackle any trip. No matter where your adventure takes you, be sure to pack smart and enjoy the ride!

Down the Rabbit Hole…

I’ve written full reviews of some of the items you see in my packing list. If you’d like more information, check these out:

Travel Bag List

Luggage is one of my favourite topics, and I’ve tried just about every kind out there. Here’s a breakdown of my travel bag list: 

Checked vs. Carry-On Luggage (and Why Checked is Best)

The Best Carry-on Backpack for One Bag Travel

Pro Packing Hacks – Here are the Best Travel Accessories to make your travels a breeze

Wheeled Backpacks: Why They’re the Best, and Tips for Buying One

Best Luggage for Long-Term Travel: Wheeled Backpacks vs Rolling Luggage

Best Anti-Theft Luggage, Daypacks, Purses, Slings, Wallets, etc.

Travel Wardrobe 

My Travel Capsule Wardrobe: Best Wrinkle-Free Travel Clothes for Women

Anatomie Travel Clothing Made Me Throw Out My Jeans 

My Search for the Perfect Travel Sandal

Best Traveling Clothes for Men (including a solid case for merino wool)

Miscellaneous Travel Gear and Clothes

Every year, I publish an annual roundup of my new favourite pieces of travel gear. There’s just too much to list here! Have a look for yourself, and click on what interests you. 

My Zero Waste Kit for Travel (and Home)

This post The Ultimate Packing List for Full-Time Travel and Long-Term Travel appeared first on The Professional Hobo. Please click through to read it in full!

This post was originally published in 2018. It has since been updated for accuracy of links and content. 

#1: Travel accelerates the natural progression of a relationship (2007).

I started traveling with a boyfriend in a fairly new relationship, and we became an old “married” (and then “divorced”) couple very quickly. (Learn more about how travel accelerates relationships here: Breaking Up While Traveling; for a broader perspective, learn about all my relationships on the road here: My Sordid Attempts at Finding Love on the Road)

#2: You can save a boatload of money (and get a cool cultural experience) volunteering in trade for free accommodation (2008).

I was lucky to discover various volunteer gigs right off the bat. By my second year on the road (2008) I’d volunteered in trade for free accommodation in four places; a trend that I continued for many years. How to Get Free Accommodation Around the World 

#3: The best way to meet locals is to attend special interest group meetings (2009).

As a Rotarian and Toastmaster, attending local meetings around the world plugged me into local communities and activities very quickly. These organizations were instrumental when I survived the Victorian Bushfires in Australia in 2009, giving me a chance to help out in the aftermath. If you don’t have a specific special interest (like rock climbing or hiking or public speaking), then attend a local Couchsurfing meeting.

#4: Travel too fast, and it all becomes a blur (2010).

In 2010, I traveled so fast to so many places that the longest I stayed anywhere the whole year was 2.5 weeks. On average I changed beds every five days. It damn near killed me.

#5: The cost of full-time travel is way cheaper than it is to live in one place (2011).

By 2011 I was tracking my travel expenses and I was shocked to discover that it was actually cheaper than living in Toronto ever was. (Check out my annual expense and income reports here).

#6: Being sick on the road sucks…..bigtime. It’s even worse when you’re alone (2012).

I’d been sick on the road a few times, but getting dengue fever in the Caribbean on the very day I got dumped was the worst feeling – physically and emotionally. (Read all about it here: Thankful in Grenada)

#7: Travel’s mis-adventures make for the best stories (2013).

2013 was one of the worst years of my life. It started in January with a near-fatal accident, continued with a tumultuous and dramatic relationship, peaked with having my passport and a large amount of cash stolen by a con-man, and capped off with a nasty breakup on New Year’s Eve.

(If you have a strong stomach, here’s a summary of all the crazy stuff that has happened to me on the road – which includes natural disasters, diseases, accidents, and breakups, and much of which will eventually become part of my memoir: Brace Yourself: Travel Isn’t All Roses and Lollipops)

#8: The weight of your luggage is equally proportionate to your level of misery on the road (2014).

Although I’d strategically sloughed off a lot of stuff by this point in my travels, by early 2014, I’d inadvertently traveled for months with carry-on luggage only, and I loved it. I switched everything I owned to carry-on size only. Years later, I switched back to checked luggage; while I had good reason for it, it’s still a pain to lug around: Checked vs Carry On Luggage (and Why Checked is Best)

#9: Travel is as much a state of mind as a way of being (2015).

By 2015 I had declared Peru my “home”, and had taken on a new direction in life, apprenticing with a shaman, and working with plant medicine. I hadn’t lost my travel bug per se; rather, I was exploring my inner world in addition to my outer one. Learning to be an Ayahuasca and San Pedro Shaman

#10: Life happens while you’re busy making (travel) plans (2016).

By 2016 I made a lifelong commitment to the shaman I was working with, Peru was my home base (I still traveled a few times per year), and I was getting my permanent residency. But it didn’t work out, and in April, everything was pulled out from under me in one horrendous moment.

Just like my life-changing accident in 2013, dengue fever in 2012, and natural disasters in the years prior….you can’t plan for this stuff. You just have to roll with it.

#11: “Home” doesn’t have to be “home” forever (2017).

Moving on from Peru involved a very long and difficult healing process, and a certain resistance to being a continued full-time traveler. I realized I was now traveling in search of “home”.

But the other thing I realized is that home doesn’t have to be forever. In the last 10 years I’ve had a few home bases along the way (staying up to two years in each of Australia, Grenada, and Peru), which have been valuable and immersive travel experiences unto themselves. When they ceased to be home, I moved on. And that’s okay too.

#12: Stay healthy! It’s important (2018).

In the latter months of 2017 and early 2018, I struggled bigtime with my health (emotional and physical). Too many years of drinking the water in countries where the water isn’t drinkable, in addition to having suffered from serious burnout made my entire body rebel.

My experiences with panchakarma in India and a 7-day fasting cleanse in Thailand were dramatic endeavours in my attempt to get my health back on track; a process that (I eventually discovered) ultimately required me to just sit somewhere and recharge my batteries. Whether or not you travel, it’s so important to take care of yourself, inside and out. See also: How to Stay Healthy While Traveling: Natural Preventions and Cures

If I’ve learned anything in this life, it’s that nothing is forever….the sooner we embrace the impermanence of life and everything in it, the more we can appreciate every moment and experience.

THIS….This is the most important truth that 12 years of full-time travel has taught me.

Truths About Travel, From Professional Hobo Readers

I polled my readers on Facebook about the fundamental truths about travel that they learned, and they responded with some juicy stuff! Here it is:

Martha: The people/places you are visiting are not always happy that you are there. But travel gives you the ability to understand, learn, and empathize, and perhaps build their understanding of your world.

Tony: You’re braver and more confident than you think you are. Take that chance you never did at home. Zip line. White water raft. Paraglide. Ask her. Your courage and self esteem will shock you.

Sally-Ann: Your family worries far more about you traveling than you ever worry about it yourself!

Josie: Traveling brings all the world into your own sphere. Having a direct relationship with real people in real situations across the globe brings an understanding which makes ignorance and fear disappear.

Heidi: You become more grateful for your small place in the world when you visit places that are struggling with basic necessities.

What’s one of your greatest truths about travel that you’ve learned on the road?

This post 12 Truths About Travel…and Life appeared first on The Professional Hobo. Please click through to read it in full!

Here are the pros and cons of checked vs. carry-on luggage, along with some criteria to help you make the best decision for your own travel needs.

THE CASE FOR CARRY-ON LUGGAGE

Oh, to gallivant around the world without a care, and just a light bag that never leaves your side. To enjoy the freedom of being able to handle anything your travels throw at you, without the weight of the world (or at least, a checked bag) holding you back.

Here are some of the benefits of traveling with carry-on luggage:

It’s Stress Free. No more worries about whether your checked bag made it on the same plane as you; it’s a sure thing.

Faster Airport Arrivals. You’re golden once you’ve cleared customs and immigration. I once clocked 15 minutes from the plane landing in a new country to my walking out of the terminal.

Moving Around Isn’t a Hassle. Changing accommodation/location frequently? Walking your stuff a little further than you thought? Navigating a cobblestone street? No problemo. Packing up is easy (since there’s not much to pack, after-all), and your carry-on luggage is light enough that you can carry it over rough terrain/stairs/etc with ease, even if it doesn’t have backpack straps.

In my first 12 years of full-time travel when I had no official home base, I did two standalone trips with carry-on luggage, before ditching my checked luggage for good and spending the next two years living out of a carry on case: I spent three months sailing the Caribbean, living on five boats spanning three countries. To do so with a 20kg checked bag would have been a nightmare. The other was a sponsored trip through Europe where I traipsed through eight countries in three weeks; traveling at that pace would have been miserable with a lot of stuff in tow.

Packing is Simple. Even if your carry-on luggage is chock-a-block, there’s still just not that much to pack. Hence, the process is quicker and easier.
(See also: Pro Packing Hacks – These are the Best Travel Accessories)

You’ll Save on Checked Luggage Fees. With airlines separating out more and more fees (like meals, seat selections, and bags), you can save a few bucks by not having to pay for a checked bag.

Best Scenarios for Carry-On Luggage

You’re Going Somewhere Warm. Hot, preferably. The lighter your clothing requirements, the more packing options you have.

Fixed-Length (Short) Trips. I’ve packed for trips as long as five months with carry-on luggage only. Having said that, I’d suggest the ideal carry-on trip length would be one month or less.

It’s a Busy Trip. The more you have to pack up and move from one destination to another, the better you’ll appreciate traveling light.

Best Carry-On Luggage Types

With increasingly stringent airline carry-on luggage restrictions, the lighter your bags, the better. Here are some specific luggage types and suggestions:

Wheeled Luggage

I prefer wheeled luggage in general; I’m spared of back pain, wear-and-tear on my clothing (from hauling on and off a backpack all the time), and call me vain, but I simply prefer the image of rolling luggage vs. backpacks. While some people might argue that wheeled luggage is impractical over rough terrain (like cobblestone or dirt roads), being carry-on sized, it’s light enough to carry by the side handles when necessary.

WHEELED CARRY-ON LUGGAGE SUGGESTIONS

My own carry-on travels have been made pleasurable by the Pacsafe Venturesafe EXP21 Anti-Theft Wheeled Carry-On, which I absolutely adore to this day. It’s lightweight, has all kinds of awesome security features, and has super sturdy wheels for rolling all over the place. I’ve had it for 10 years and it’s still going strong.

2023 NOTE: Tragically, supply chain issues forced Pacsafe to discontinue their lineup of anti-theft rolling luggage.
While mine is still going strong, I’ve also tried the Osprey Daylite Carryon Wheeled Duffel 40L. While it’s not anti-theft in the same way as Pacsafe, Osprey makes excellent bags and luggage and I stand by the brand.

In the meantime, I’ve been dabbling with hard-shell spinner luggage; specifically the Grace EXT 20″ expandable rolling carry-on by Level8, available exclusively on Amazon, here.

Here’s why I adore Pacsafe, with a deeper exploration of various anti-theft features they offer.

Keep reading for a section further down dedicated to hard-shell spinner luggage, and my recommendations therein.

Backpacks

I’m not a backpack girl for many reasons (which I outline here). But if you’re going to travel with a backpack, a carry-on backpack makes the most sense. They’re generally the most lightweight form of luggage you can find, allowing you to allocate the most weight and space for your stuff. Aim for a 40 litre (or so) backpack, which will give you the most space while adhering to (most) carry-on luggage rules.

CARRY-ON BACKPACK SUGGESTIONS

The Osprey Porter 46 is the largest carry-on backpack you’ll likely find at 46L. (In fact it’s so large that it doesn’t always qualify as carry-on, depending on the airline).

Osprey makes solid luggage and is particularly adept in the backpack department.

Shop for the Osprey Porter 46 at Osprey or Amazon.

For something a little smaller, and massively popular amongst my carry-on travel colleagues, check out the Osprey Farpoint 40 Travel Backpack. People love it for its versatility, organizational features, and harness comfort (with multiple sizes to choose from, depending on your own size/stature).
Buy on Osprey or Amazon.

Women will appreciate the almost-identical Osprey Fairview 40 Carry-On Travel Pack with a suspension system built for ladies.
Get it from Osprey or Amazon.

Personally, I love Pacsafe, and would consider the Pacsafe Venturesafe EXP45 Anti-Theft Carry-On Travel Backpack for its security features (like slashproof material and tamperproof lockable zips), its light weight, and great amount of space. It also has a front pocket with lots of organization power, and Pacsafe’s signature locking cord so you can lock the bag to a secure fixture.

Get your Pacsafe Venturesafe EXP45 backpack at Pacsafe.

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And, new to this list as of June 2019, is the Knack Pack expandable backpack. What makes it a super-cool carry-on backpack is that it is expandable – the idea being that there’s plenty of space while you’re in transit with all your stuff. The magic happens when you arrive and unpack your things; the Knack Pack zips down and becomes a day bag. This is part of the “One Bag Travel” movement, which I will be writing about in more detail in the coming months. 

Knack Pack sent me their Large Expandable Pack for free to try out. At its smallest it’s 30 litres and can fit under the seat in front of you in airplanes. Fully expanded, it’s 45 litres and measures 21.5″ x 14″ x 9.5″ – which fits most carry-on guidelines. It’s made of water-resistant material and has about a gazillion organizational features. 

My biggest complaint might be somebody else’s complement; that there’s too many pockets and slots and zippered sections. The first few times I used it I kept forgetting where I stashed stuff! Also, without lockable zippers, I won’t keep anything of value in the front pockets presumably made for things like cards, keys, and passports – with the pack on my back it would be waaaay too easy for somebody to unzip and take my stuff without my noticing. But as a woman that’s not a huge issue anyway, because I don’t ever leave home without my purse (into which such things go). 

For a day pack, the large size is…well, large. Although 30 litres is a good size for a daypack, because of the dimensions, it feels large on my small(ish) frame. I since got their Series 2 Medium Expandable Pack, which expands from 24 litres to 35 litres.  The Medium pack would be ideal for short trips and one bag travel adventures. That said, I used the Large pack for a week-long trip, and it’s a good size. 

Confused? Join the club. I created a video walking you through both packs and comparing them. Watch it here!

CARRY-ON WHEELED BACKPACK SUGGESTIONS

I adore wheeled backpacks and have traveled with a few different ones over the years. (See also: Wheeled Backpacks: Why They’re the Best, and Tips for Buying One).

But I would generally shy away from wheeled backpacks of the carry-on ilk, simply because the combination of both wheels and straps comes at a cost of weight and space, which is vital when traveling ultralight.

Having said that, Osprey has (in my opinion) the best carry-on wheeled backpack on the market with the Daylite Carryon Wheeled Duffel 40L. It has all the great packing and design features you’d expect of Osprey, and the backpack straps are designed so they don’t take up valuable packing space – and you wear them on the front of the pack which is much more comfortable than the hard back of the pack. That said, there’s no hip belt so don’t plan on carrying it for anything more than short distances.
Shop for the Daylite Carry on at Osprey.

CARRY-ON LUGGAGE: THE DARK SIDE

While carry-on travelers sing the praises of ultralight travel (almost evangelically so – I know, I’m still one of them), it also has many drawbacks, some of which might be insurmountable depending on your travel style or trip at hand. Let the carry on vs checked bag debate begin. 

Your Wardrobe Will be Extremely Limited. You won’t have an outfit for any occasion; and will likely be perpetually over-dressed or under-dressed. Buying clothes at each destination to suit the circumstances/climate (and getting rid of them before you leave) can be expensive and impractical.

Winter? Forget It. My carry-on packing list got me through three seasons (barely); the sheer bulk of my very limited selection of cool weather clothing made it difficult. Packing for winter climates as well would have been impossible.

Constant Hand Washing. With a limited wardrobe, be prepared to wash your clothes in the bathroom sink all the time. This can get tricky if you’re moving around often and your stuff doesn’t dry easily overnight. If you’re staying in communal quarters, good luck finding somewhere to modestly dry your undies.

You Might Have to Check it Anyway. General airline carry-on luggage dimensions are 22 x 14 x 9 inches (roughly 55 x 35 x 23 cm), but some airlines are much smaller. Other airlines are stingy on weight, some allowing carry-on luggage to be only 5 kg (11 lbs)!

And don’t think the airlines will let it slip if you’re a hair over in weight or size. I once took a flight where the check-in agents didn’t check the size or weight of anybody’s carry-on luggage if they were checking a bag, but they meticulously weighed and sized up all the bags for people flying with carry-on luggage only. I watched a couple forced to check their carry-on luggage, frantically pulling out their laptops and other items inappropriate for the cargo hold, and having to carry it all in a plastic shopping bag for the rest of their trip. And for this inconvenience, they also had to pay (top price no less) to check their bags at the last minute.

There May Not be Room in the Overhead Bins. Depending on when you board, and how many other people have bulky carry-on luggage, you might be out of luck. Sometimes the gate attendants will nail you before you even board; if too many people have carry-on luggage only (which is common on domestic flights), they’ll go around the waiting room and tag your bag to be checked at the gate, whether you like it or not.

You Might Still Have to Pay. Some airlines are getting cheeky and not only charging for carry-on luggage, but charging even more than for checked luggage. They’re doing a great job of capitalizing on the popularity of carry-on travel.

Long Layovers Suck. Although carry-on luggage is a delight compared to schlepping checked luggage around outside of the airport, toting your carry-on bags around the airport before your flight and during long layovers is not fun. One ill-fated nine hour layover in a poorly laid out airport gave me back pain for a week.

Souvenirs? Think Again. While limiting the things you can buy might be great for tight budgets, sometimes you really want that special something to commemorate your travels. You’ll be outta luck unless you’re prepared to throw something out to make room. Which, to be honest, is also a bit wasteful.

THE CASE FOR CHECKED LUGGAGE

Taking into account the dark side of carry-on travel as outlined above already creates most of my case for traveling with checked luggage. It ultimately depends on you, your travel style, and trip requirements. Here are some general benefits of checked luggage:

No Stress at Check-In. When I traveled with carry-on luggage, I always worried that the check-in agent would deem my bag too big or too heavy. Once, when flying with Ryan Air in Europe, in the middle of a horrendous heat wave no less, I had to wear all my heaviest clothes and hiking shoes for an agonizing flight, all so my carry on luggage could stay within the limits. With increasingly stringent carry-on restrictions, stress at check-in will only increase with time.

Bring What You Want. You don’t have to pack your checked bag to the seams; simply having the option to pack whatever you want and/or to get a few extras along the way makes your trip more civilized, and less an exercise in stingy discipline.

As a full-time traveler, this is the biggest reason I reverted back to checked luggage. While I was in Asia renting apartments with kitchenettes, I carried a small espresso maker with me to make my morning routine a delight. When I was in South America doing shaman-things, I had space for all my shamanic accoutrements. I also like to have specialized nutritional supplements, which take up space. So no matter where I go, I have room in my luggage for a few extras (adding either comfort or aesthetic value) that make each place I visit feel a bit more like home. (And for a professionally homeless person, this has great value over the long run).

Packing is Easier. Although heaving my 18kg checked luggage up a flight of stairs isn’t exactly pleasurable, at least I don’t have to worry about playing tetris while packing a maxed out carry-on bag. I can use all the organizational packing tools I wish without worrying about the extra bit of space or weight they take up. This makes packing and unpacking (something you do a lot on the road) a dream.

Lost Luggage is on the Decrease. While it only takes one incident to make you reconsider ever checking your bag again, stats indicate that the chances your bag will be misplaced have drastically reduced. According to SITA Baggage Reports, cases of lost luggage are down 70% over the last 10 years, despite global passenger volumes being at record highs.

Best Scenarios for Travel With Checked Luggage

You Travel Full-Time. If everything you own has to fit into your luggage, going with carry-on will involve sacrificing either comfort, style, or versatility (or a bit of all three). Why bother? If travel is your lifestyle, consider just that: it’s your life.

You’re Traveling Through Multiple Climates, Including/Especially Winter. Taking a winter trip on its own practically necessitates checked luggage; going from snow to beaches requires even more luggage space.

You Want to Get Souvenirs. If you’re taking a trip of fixed duration and want to bring back some gifts or souvenirs, you’ll have the space with checked luggage. Alternately, you can bring an extra bag to check full of goodies on the way home.

You Travel With a Lot of Electronics. Would you check your laptop or expensive camera? Probably not. Digital nomads in particular are renowned for their electronic requirements; photographers have it the worst with multiple cameras and lenses, and even drones. In these cases, traveling with just carry-on is near to impossible.

You’re a Gear Head. If you participate in any kind of specialized sport or activity requiring “gear”, you’d better bring along a checked bag. Some types of gear aren’t even allowable on-board.

Best Types of Checked Bags

While some travelers swear by their giant backpacks, I don’t. So by the process of elimination, I won’t recommend any here. (I speak from experience; click here to see the various backpacks I initially started traveling full-time with, and why I don’t think they make sense).

Okay, then. On with the various checked luggage types I do recommend:

Wheeled Backpack

The wheeled backpack is the best of both worlds, and was the first form of luggage I actually enjoyed traveling with. However beware: you won’t want to take it hiking in the countryside. Think of a wheeled backpack as rolling luggage that you can put on your back when you need to. You can reduce the discomfort of using straps by getting a model with a padded hip belt, and pay attention to the construction of the bottom part of the pack, so it doesn’t dig into your back/hips.

CHECKED WHEELED BACKPACK SUGGESTIONS

For a checkable wheeled backpack, look no further than Osprey’s big brother to their 36L wheeled backpacks:
The Fairview Wheeled Travel Pack 65 for women (only available at Osprey), and the Farpoint Wheeled Travel Pack 65 for men (available at Osprey and Amazon).

Designed with all the high-quality bells and whistles that Osprey is known for, these packs are also compatible with Osprey’s Daylite pack series so you can attach your daypack to the front of your case to make it way easier for carrying on your back. (I personally refuse to wear a backpack on my back and another one on my front, so these details are important to me).

Rolling Luggage

For a few years, I consistently traveled with checked rolling luggage. Ever since my shamanic escapades, and having a home base that I thought was “for good” in Peru (a couple of years before setting up a “for real home base” in Toronto), I started to insist on having a few extras that meant my checked bag weighed in at 18-19kg. (Remember, that was pretty much everything I owned).

It was a little too heavy to wear on my back, so I compensated with indestructible wheels that I abused over gravel, dirt roads and cobblestones. But more often than not, if I had any choice in the matter, I minimized actual travel time with my luggage in tow, and paid extra to travel from door-to-door with it. I have a packable large daypack for shorter/side trips.

(See also: What and How to Pack for Long-Term Travel, with a Video of What I Look For in Luggage, How I Pack, and What I Pack)

CHECKED ROLLING LUGGAGE SUGGESTIONS

I own the Eagle Creek Gear Warrior 29, which has since been discontinued. In fact, Eagle Creek has changed their whole lineup so dramatically, I wouldn’t know where to start in making recommendations, however the closest approximation to what I had would be the Caldera Wheeled Duffel, though I’m also intrigued by the Tarmac XE lineup.

However if I were in the market to buy checked rolling luggage today, I would pick up the Osprey Transporter Wheeled Duffel 60L.
It has a lot of the same features; it’s soft-sided, high-tech, incredibly rugged and durable, and still lightweight (only 6.4 lbs!). (Click here to learn why I prefer soft-sided luggage). And because it’s soft-sided, I don’t have to pack it to capacity to keep everything from bouncing around inside; the handy compression straps keep everything together. I watched a friend of mine pack it with about half as much stuff (he planned to fill the bag with other things along the way) and the compression straps worked wonders. You wouldn’t be able to do that with hard-sided luggage.

And the wheels and chassis can handle all kinds of terrain including gravel roads and mountainous terrain. My Eagle Creek luggage has similar wheels and I threw everything at it, including a 4 km (4 km!) walk on a crappy dirt road in India (not one of my happiest moments), and it’s still going strong.

What about Hard-Shell Luggage with Spinner Wheels?

Unlike most people I see in airports, I didn’t initially jump on spinner luggage or hard-shell luggage bandwagons.

So in 2022, when Level8 sent me a couple of their lightweight carry-on luggage with spinner wheels to try out, I figured it was time to see what all the fuss has been about.

Level8 makes both carry-on and checked luggage in multiple sizes. Here are some features of all their luggage:

• It’s made with aerospace-grade ultralight hardshell material for maximum protection of your stuff.
• The have TSA-approved combination locks built in.
• Their 360 degree spinners are designed to be ultra-quiet and anti-shock.
• The interiors are fully-lined with dividers and zippered pockets.
  

I personally like the Level8 Textured Collection (in both checked and carryon sizes) because the hardshell has a texture that protects it from scratches which can happen all too easily, especially if you’re checking it in. (And unlike the picture here, it comes in a rainbow of colour options.)

But carry-on warriors will appreciate their Road Runner Carry-on because it has a separate pocket for a laptop and other miscellaneous items, which can be handy if you don’t travel with your laptop in a separate daypack.

Not sure whether the Textured Carry-on or Road Runner will be best for you? I go through both in this video:

And for the best of both worlds (carry-on luggage with an anti-scratch exterior plus a separate laptop pocket AND expansion capabilities), then check out the Grace EXT Carry on Luggage lineup, available exclusively on Amazon.

Here’s what I’ve discovered about hardshell spinner luggage:

Pros of Spinner Luggage

• Dramatically easier to roll on smooth surfaces.
• You can still tilt and roll on two wheels when the terrain is rougher.
• Luggage doesn’t tip over the way it can with awkwardly-packed 2-wheel luggage.
• Easy to slip your daypack over the telescoping luggage handle using a pass-thru strap and transport both as one (this isn’t so easy with soft-shell and/or 2-wheeled luggage).
• Spinner wheels are just plain cool!

Cons of Spinner Luggage

• The wheels aren’t quite as bombproof as the wheels on a lot of 2-wheel models, which often have a tread and are made of rubber. This makes rolling on uneven terrain like dirt/gravel/cobblestones easier (and quieter).
• Spinner wheels almost always stick out from the luggage which reduces the packing capacity of the luggage. (The wheels on 2-wheel luggage are usually inset).
  
  

Pros of Hardshell Luggage

• Better protection for your stuff. (At least in theory; I’m not totally convinced – I think they’re about equal at the end of the day).
• Because it opens clamshell-style into two halves, it’s easier to see and organize your stuff within the case. (Versus soft-shell which has one big space.)
• It looks cool.

Cons of Hardshell Luggage

• If you don’t pack it full, your stuff will bounce around in the luggage. (This problem is partially solved with flaps that hold the contents in each half of the luggage).
• No room for overpacking. For better or worse, soft-shell luggage has a bit more leeway if you want to take a few extra things home from your trip.
• You can’t access the content’s on the go. The only way to get into hardshell luggage is to lay it down and open it up completely. This is both awkward and a huge inconvenience if you just want to pull out a jacket.
• It takes up a larger footprint. Again, because the only way to open it is to lay it down and open it completely, you need twice as much space as soft-shell luggage, which only has a flap that opens and peels back.
• While not universally the case, hardshell luggage tends to be a bit heavier.
• Bulkier to store when not in use.
  

As you can see, I have not seen the light regarding hardshell luggage. Perhaps with more time and use on the road this will change. But I also know I’m in the minority for not being a huge fan, so if you’re in the market for hardshell luggage, I suggest you take a peek at what Level8 Cases has to offer.

And get 10% off with discount code Nora10!

Don’t Forget This Crucial Luggage Accessory

Whether traveling with checked or carry-on luggage, I insist on having a packable daypack that I can take on mountain adventures, or grocery-shopping missions alike. Here are my criteria:

• Waterproof (or at least water resistant)
• Comfortable straps
• Ultralight and easy to pack into my luggage
• Sturdy material on the bottom for durability and use
• One or two drink pockets on the outside (optional but ideal)

I have been using a variety of packable daypacks solidly for over 12 years. They’re perfect for day trips, grocery shopping, day hikes, weekend excursions, and more.

Want to know what I’ve learned in that time (without all the trial and error)? Then check out my article comparing the top packable daypacks on the market.

FAQ

Should I check a bag to Europe?

Ultimately it depends on your trip, but my short answer is no – if possible, it is best to travel to Europe with carry-on luggage only. The challenge for Europe in particular, is that usually when people visit Europe, they move around a bit. And Europe is a fantastic area of the world to explore overland by train or bus. 

But, between the Cobblestone streets, and train stations, which often involve some steep steps to get on and off the trains or buses, hauling around heavy luggage is no fun. 

Should I check my bag or carry on?

If you have carry-on sized luggage, you may still be wondering whether it’s worthwhile to lug it around the airport with you versus checking it in. This is a personal decision that depends on how fragile the contents of your carryon luggage are, how much time you have to wait for your luggage to arrive on the carousel at your destination, and more.

It also depends on the weight of your luggage and the airline’s carry on rules. Some airlines have particularly low weight limitations (eg: 7kg) with no provision to allow you to purchase additional weight. Other airlines restrict the size of carry on luggage to personal item bags only. In these instances, it is best to check your bag.

Want More?

I love writing about this stuff. Evidence:

The Ultimate Packing List for Full-Time Travel

Wheeled Backpacks: Why They’re the Best and Tips for Buying One

Best Luggage for Long-Term Travel – Backpacks vs. Rolling Luggage

Pro Packing Hacks – Here are the Best Travel Accessories for Organization and Saving Space

Travel Packing: What and How to Pack

The Best Travel Clothes for Men (+ 4 Items From Western Rise You Won’t be Able to Live Without)

Lastly, take a look at what I pack, and how, here! (Click here to watch on YouTube)

This post Checked vs. Carry-On Luggage: Which is Best? appeared first on The Professional Hobo. Please click through to read it in full!

I’m often asked: are there any mail solutions for travelers? The great news is yes, there are, anywhere in the world! If you travel full-time, long-term, or even just find yourself moving a lot and hate changing your mailing address, you may benefit from using a virtual postal service.

Virtual Mailboxes are becoming more popular as people become more mobile and less tied to one physical location. This type of service allows you to receive mail and packages at a designated address, which are then scanned and sent to you electronically. 

This can be an incredibly helpful solution for travelers and ex-pats alike who are living abroad or traveling frequently for work or pleasure. In this blog post, we will discuss the best virtual mailbox services for travelers and outline the benefits of using one.

What is a Virtual Mailbox Service?

It’s a type of mailbox that exists only virtually. That is, there isn’t a physical mailbox that you need to check in person; but rather your mail is stored and managed by the virtual mailing service.

Despite the “virtual” moniker, you’ll get an address that you can use as your real physical street address and to which you can send all your mail. In many cases, there is even a physical person there who can sign for packages.

When you receive mail, the virtual mailbox service will alert you to its arrival by emailing you a scan of the envelope. You can then direct them to do any of the following:

• Open the letter, scan the contents, and email them to you
• Forward the letter to your current address
• Recycle or shred the letter

Most also offer a mail forwarding service, which is handy when you’re receiving packages, a new credit card, or important government correspondence.

Many virtual mailbox services offer a series of extra perks (usually for extra fees), such as depositing cheques to your bank account, fax services, and more.

While it used to be common for virtual mailbox services to assign PO boxes to their customers, many financial institutions, government bodies, and even courier services won’t deliver to a PO box, which rendered it impractical to use as an official address. So these days, the vast majority of virtual mailbox services give you a physical address.

There are many services offered in different countries. Obviously, it’s probably easiest and best for you to choose a service based in your country of origin.

Some services offer you a choice of cities (or countries!) for your address to be based in (these are often slightly pricier), while others only offer one city option.

Wh0 Should Consider a Virtual Mailbox?

If you’re living or traveling abroad you might be sending your mail to a friend and having them sort it for you, but if you don’t want to burden them with that anymore, a virtual mailbox might be your answer.

A Virtual Mailbox gives you the ability to centralize your mail in one place, whether you are on the go or living in multiple locations. You can access your mail 24/7 from any device, and they’ll forward it to you wherever you are. 

And for those who want to keep their personal address private – a Virtual Mailbox can be used as your primary mailing address, so you can keep your personal address private. 

Perhaps you’re not abroad, but instead are running an online business and want to convey the appearance of having a physical office (perhaps even one with a prestigious address); in this case, you can use a virtual mailbox service that also has full office services like dedicated phone numbers answered by a receptionist.

Benefits of Using a Virtual Mailbox Service 

There are many benefits to using a Virtual Mailbox Service, which include: 

Mail Forwarding  – You can have all of your mail forwarded to you at any physical location. 

Scanning Services – With scanning services, you can view your mail online. This is perfect for people who want to be able to view their mail but don’t have the time to sort through it physically. 

Storage – If you need a place to store your mail, a virtual mailbox can provide that for you. This is perfect for people who live in small spaces or who travel often and don’t have the space to store their mail. 

Check Deposit – You can have your checks deposited into your account so you don’t have to worry about them getting lost in the mail. 

Package Forwarding – If you receive packages, you can have them forwarded to you no matter where you are. This is perfect for people who travel frequently or who live in multiple locations. 

Many different companies offer Virtual Mailbox Services, so be sure to find one that meets your needs. Whether you need mail forwarding, scanning, storage, check deposit, or package forwarding, there is a company out there that can help you. 

Traveling Mailbox Pricing

Fees for using a virtual mail service vary immensely depending on the amount of mail you receive and the number of perks you get.

Some virtual mailing services cater more to businesses rather than individuals. This means that they have higher security standards and a more extensive repertoire of office-related services on offer and, therefore, will cost more per month.

(Note that some of these links are affiliate links; making a purchase through these links won’t affect your own price but will earn me a small commission. Thank you in advance for helping to support The Professional Hobo). 

Best Virtual Mailbox Services for Travel

There are a lot of virtual mailing services out there; more by the day. One way to find the best virtual mailbox service for your needs is to search for “virtual mailing service + [your country]”. Below is a selection of companies that I found through the grapevine and with a few basic searches.

Virtual Mailing in the USA

Traveling Mailbox 

How does a Traveling Mailbox work?

Traveling Mailbox allows you to receive mail while you’re away from home. They’ll forward your mail to you wherever you are, and you can access it online 24/7 from any device. Plus, their scanning and storage features let you keep track of your mail so you never have to worry about losing anything.

Traveling Mailbox can be a great option for those who travel often or live in multiple locations. With a Traveling Mailbox, you can have your mail forwarded to you no matter where you are. Simply log into your account and add a forwarding address. Then, when your mail arrives at the Traveling Mailbox facility, it will be forwarded to you automatically. They can even scan your mail and send you digital copies so you can keep track of what’s coming in.

They offer a variety of plans to meet your needs and can be a great solution for those who love traveling and visiting other countries. 

Fees: $15-$55/month

Pros:

• Integrates with Dropbox, Google Drive, One Drive, Evernote, and Box
• Multiple mail recipients
• Check deposit services
• Unlimited cloud storage of your scanned mail and PDFs
• Easy to use interface and iOS and Android apps
• A limited number of page scans included in monthly fee (with rollover of unused scans)
• Mark items as Junk Mail and they don’t count towards monthly limits
• Free sending/receiving of faxes

Cons:

• Additional fee for some addresses

Is Traveling Mailbox Safe?

Virtual Mailbox security is important to consider when using a Virtual Mailbox service.

Traveling Mailbox is a safe and secure way to receive mail while you’re away from home. They use state-of-the-art security features to protect your mail, and their locations are staffed with professional mail handlers who will take care of your mail while you’re away. 

Besides their physical security features, they also offer digital security features that protect your account and keep your mail safe.

They use 256-bit SSL encryption to protect your account, and all of your mail is stored digitally in our secure online system. You can access your mail from any device, and they’ll forward it to you wherever you are. Plus, their scanning and storage features let you keep track of your mail so you never have to worry about losing anything.

Remember that some monthly fees include a monthly quota of services (like forwarding a certain amount of letters per month, above which you’ll pay extra per your usage), while other monthly fees are only for the address. You pay for all additional services as you use them.

Virtual Post Mail

VirtualPostMail (VPM) helps you do more than just managing your mail online….WAY more.

The unique value of VPM is that each address is a central processing center. This means you’ll get to do more with your long term address. Here are the various products you can use (for yourself and/or your business):

* Virtual Mail – Use your VPM address on driver’s licenses, passports, or credit cards. Check deposits also available.
* TruLease – Get a physical business address for bank accounts, Amazon stores, and more. You also get proof of address, a lease agreement, and even utility bills.
* TruResidence – Acquire a secure U.S. home address to receive personal mail and manage personal accounts. Services include opening and managing personal and business bank accounts, maintaining investment accounts, managing trusts, and receiving mail.
* TruStart & Registered Agent – form and maintain an LLC or Corporation, including legal compliance.

Fees: $20-$90/month

Pros:

• Requests are processed within 1 business day for you to address time-sensitive personal and business documents.
• You can receive mail and packages from any courier, including USPS, UPS, and FedEx.
• You can save $100 or more a year with their free registered agent services that are available at all locations.
• FREE on-site mail shredding.
• UNLIMITED digital storage.
• 30-day money back guarantee.
• No contract, no setup fee, no cancellation fee

Cons:

• VPM addresses are limited because each is a central processing center (CA, NV, DE, FL).
• VPM does not have a mobile app, but the website is mobile responsive.
• No fax or phone services are available.
  
  

Post Scan Mail

PostScan Mail is a provider of Virtual Mailbox and Virtual Post Office Box services. With PostScan Mail, you can receive all of your postal mail in digital form so that you can view, manage, and archive it online. You can also have your mail forwarded to any physical location. They offer services to 400+ locations. 

They have complete indexing of the sender’s information and provide a sortable mail management grind, while allowing you to add multiple names and user accounts. 

They offer free physical storage for the first 7 days. It offers discounted mail and package forwarding with real-time shipping rates.

Fees: $15-30/month

Pros:

• You can choose a real street address from locations across the U.S.
• Quick online activation and notarization process
• Free open and scan requests included with each plan (up to 200 pages)
• Available for local pickup during regular business hours
• Physical mail and package storage (free up to 30 days)
• Apps available (Apple and Google Play) to manage your mail through your phone or tablet
• Automatic mail filters, scanning and folder organization to save time
• Additional mailbox users and recipients allowed, for an additional fee

Cons:

• Locations in larger cities are slightly more expensive
• Only available in the U.S., however, that may be changing soon

Business Anywhere

Businessanywhere.io is the hip & modern virtual mailbox for digital nomads and online entrepreneurs. They’re US based but offer worldwide mail and package forwarding. 

On top of that, it provides you with a personal dashboard to view, manage and archive all of your postal mail in one place – whether you’re at home or on the go. You can also have your mail forwarded to any physical location. They also offer business registration, online notarization, and registered agent services.
The recently started offering free basic company formation for people needing a US LLC or Corporation.

BONUS! As of 2025, Business Anywhere is offering an all-in-one Digital Nomad Kit. It is designed for digital nomads who need a business presence in the U.S. – fast and hassle-free. It includes business formation, virtual mailbox, and essential tax tools.

If you already have your business but need some hands-off assistance, they can also do Existing Company Maintenance, Corporate Documents, EIN Application Service, and S Corp Tax Election.

Fees: $20 – $65/month 

Pros:

• Easy set up; create your dashboard in 5 minutes
• Access additional services like US business formation, notarization and registered agents, all from your dashboard
• Have multiple recipients under one account
• Unlimited scans included in all plans
• Worldwide package and mail forwarding 
• Digital Nomad Kit is an all-in-one service that is the first of its kind.

Cons:

• Somewhat limited locations in the US, but they are adding new locations each month and you can sign up even if you’re not a U.S. citizen
• There isn’t a mobile app available but the website is mobile responsive

PO Box Zone

Contrary to its name, users get physical addresses, not PO boxes.

Fees: $8-21/month

Virtual Mailbox Services in CANADA

Fellow Canadians, make sure you also look at the International services below. If I were in your shoes, I’d honestly choose Anytime Mailbox.

Canadian Address

This is the only virtual mailing service I found with no monthly fee; it’s $20 to set up a virtual mailing address and then they simply charge you for what comes in and what you want to do with it.

Virtual Mailbox Service in the UK

UK Post Box 

Fees: From 12 GBP/month

Companies MadeSimple

Companies MadeSimple offers a professional London mail forwarding address at 20 Wenlock Road, N1, which you can use as your company’s main contact point while travelling or living abroad. All official government and business mail is received on your behalf, scanned, and stored securely in an online “Company Inbox”, so you can review important letters from HMRC, Companies House, banks, clients, and suppliers wherever you are.

In addition to digital scans, the service includes physical forwarding for up to 10 letters, as well as parcel reception and forwarding, which is particularly useful if you still need to receive cards, replacement bank cards, or documents while travelling. The exact address can serve as both your registered office and directors’ service address, keeping your home address private and helping you stay compliant with UK company law while running things remotely.

Fees: £29.99 + VAT per month

Pros:

• Prestigious central London street address that can be used as your company’s registered office and directors’ service address
• Incoming government and business mail is scanned into a secure online mailbox so you can read it from anywhere
• Includes forwarding of up to 10 physical letters, with the option to pay for extra forwarding if you need it
• Can receive parcels and forward them on, including international delivery via Royal Mail
• Helps protect your privacy by keeping your home address off public records and everyday correspondence
• Flexible monthly subscription that you can cancel when your travel pattern or business needs change

Cons:

• The monthly fee is higher than some basic virtual mailbox services that do not include a registered office or compliance-focused features
• Only one UK location (London) rather than a choice of cities
  
  

INTERNATIONAL Virtual Mailbox Companies

Anytime Mailbox

These guys are taking over the world, slowly! At my last check, they’re in 45 countries (with dozens of locations in Canada and the U.S. alone), and strive to be the best virtual mailbox service for travelers.

It’s best for businesses operating outside the US. You can read and manage your mail from anywhere in the world. It allows 24/7 access to the mailbox and provides free unlimited storage services. It’s one of the best virtual mailboxes that offer low-priced service, flexibility, and several other features.

Fees: $7-40/month

Pros:

• Locations all over the world
• Real street address (no PO boxes!)
• Packages are accepted
• Full suite of services, including Open & Scan, Forward, Shred, etc.
• International mail forwarding service available
• If you’re going away for a short while, you can sign up for as little as 1 month

Cons:

• Prices vary by location, so you have to search around for a location/price point that fits your needs
• Not all locations offer cheque deposit
  
  

Alliance Virtual Offices

Alliance Virtual Offices provides businesses with a legitimate commercial address inside thousands of staffed Business Centers across the U.S. and internationally. Unlike virtual mailbox services designed primarily for mail scanning and forwarding, Alliance Virtual Offices is built for businesses that need a credible physical presence, without committing to a full-time office lease.

In addition to secure, authorized mail handling, Alliance Virtual Offices clients have access to real meeting rooms, day offices, and professional workspace when needed through their Platinum Plus Plan. The Alliance Virtual Offices app allows clients and teams to book meeting space at any of their Centers, filter for amenities, and share booking details instantly.

Alliance Virtual Offices also offers optional business services such as live receptionist supportand a dedicated business phone number. There are no setup fees, contrary to other Virtual Office companies, and plans are designed to scale as a business grows, whether the team is remote, hybrid, or expanding into new markets.

Alliance Virtual Offices is best suited for businesses that want more than mail forwarding: a real address, real staff, and real space to meet clients and operate professionally.

Fees: From $49/month with their Platinum Plan (varies by location and plan)

Pros:

• Legitimate, staffed business addresses inside staffed Business Centers
• No setup fees
• Access to real meeting rooms and office space on demand
• Secure, authorized mail handling (USPS Form 1583 compliant)
• Mobile app for booking space and managing services
• Optional live receptionist and business phone services
• Ability to tour locations before signing up

Cons:

• Not designed as a mail-scanning–only service
• Mail scanning availability varies by location
• Best suited for businesses and solo professionals rather than personal use
  
  
  

Regus

Regus offers full virtual office services around the world, of which virtual mail handling is just one service.

iPostal1

iPostal1 is a leading provider of Virtual Mailbox and Virtual Post Office Box services, with 3,200+ locations around the world. They offer a variety of plans to fit your needs, whether you’re a business or an individual. They have several features that make them unique, including, but not limited to: 

• Mail forwarding
• Scanning services
• Storage
• Check deposit
• Package forwarding

Fees: $10 – 40/month

What is the best Virtual Mailbox service? 

The best Virtual Mailbox service is the one that meets your needs. Many different companies offer Virtual Mailbox Services, so be sure to find one that offers the features you need. Whether you need mail forwarding, scanning, storage, check deposit, or package forwarding, there’s a company out there that can help you. Be sure to compare rates and services before choosing a company to ensure that you’re getting the best possible service.

Can you get mail to a virtual address? 

Yes, you can get mail to a virtual address. A virtual address is an address that’s not associated with a physical dwelling like a house or store, but it is still a physical address (managed by the virtual mailbox company). You can use a virtual address for business or personal purposes and have your mail forwarded to you no matter where you are.

How long does it take mail to travel?

When you’re forwarding mail from you virtual mailbox, how long does it take? The answer to this question depends on a few different factors, such as where you are sending the mail from and to, as well as the type of mail you are sending. 

In general, it takes about 2-3 days for regular mail to be delivered within the US. It can take a bit longer if you’re sending mail internationally, but it typically arrives within 5-7 days. If you’re sending express or overnight mail, it’ll arrive much sooner, usually within 1-2 days.

Can I receive packages at a virtual mailbox? 

Yes, you can receive packages at a virtual mailbox. Many companies offer package forwarding services so that you can have your packages forwarded to you no matter where you are. This can be a great option for those who travel often or live in multiple locations.

How do you write a PO address? 

A PO address is a postal address that’s used to receive mail at a post office. You can write a PO address by including the following information:

• The name of the recipient
• c/o (in care of)
• The name of the business or organization
• The PO box number
• The city, state, and ZIP code
  
  

Are Virtual services safe? 

Yes, virtual services are safe. Many companies take security seriously and offer a variety of features to keep your information safe, including:

Two-Factor Authentication: This adds an extra layer of security to your account by requiring you to enter a code that is sent to your phone in addition to your password.

Secure Sockets Layer (SSL): This encrypts your information so that it cannot be intercepted by third parties.

Physical Security: All of the locations are equipped with security cameras and alarms to deter burglars.

Are Virtual Mailboxes Legal?

Authorizing Your Virtual Mail Service (U.S.)

As you might know, opening someone else’s mail is a federal offense in the U.S.; because of this, it’s important to authorize your virtual mailing service to legally open your mail for you. In order to do this, you fill out a USPS Form 1583 and have it notarized.

Now, you may remember from getting your passport, that having something notarized means signing it in front of a legal notary, and usually involves a trip to the U.S. Post Office.

But what if you’re already on the road in another country and can’t get there? Or maybe you’re still in the U.S. but don’t have time to make it all the way to the post office.

Thankfully, there’s such a thing as online notarization now!

By using an online notary service, you can have your documents legally notarized by an official notary via webcam.

The service for individuals usually starts at $25, and for the convenience of being able to get your mail sent to you directly, it’s an extremely worthwhile investment.

Some online notary services include NotaryCam, and Notarize.

How to set up mail forwarding?

The process of setting up mail forwarding is simple. All you need is a physical address where you can receive mail, and the provider can do the rest. First, you can choose a Virtual Mailbox service, which offers several plan options to fit your needs.

Once you have decided on a provider, you will need to provide them with a physical mailing address where you can receive mail. This is typically your home address, but it could also be an office or PO Box address.

After you’ve set up your account, you can start receiving mail at your new address. They’ll forward your mail to you wherever you are, and you can access it online 24/7 from any device. 

Where to pick up your mail?

You can pick up your mail in person or have it forwarded to you. Many Virtual Mailbox providers offer package forwarding services, so you can have your packages forwarded to you no matter where you are. This can be a great option for those who travel often or live in multiple locations.

If you choose to pick up your mail in person, most Virtual Mailbox providers have locations across the country where you can pick up your mail. Simply log into your account and select the location nearest you. Then, just show up and present your ID to the staff member at the front desk. They’ll retrieve your mail for you and hand it over.

If you’re not able to pick up your mail in person, don’t worry! Many Virtual Mailbox providers offer mail forwarding services. This means that your mail will be forwarded to you no matter where you are. Simply log into your account and add a forwarding address. Then, when your mail arrives at the Virtual Mailbox provider’s facility, it will be forwarded to you automatically.

Does USPS offer Virtual Addresses? 

Yes! USPS offers a service called Informed Delivery, which allows you to view images of letter-sized mail pieces that are arriving soon. This service is free and available to anyone with a USPS account. You can also sign up for package notifications, so you know when your packages are arriving. 

USPS does not offer mail forwarding at this time, but you can use their Hold Mail service if you will be away from your home for an extended period and need your mail held.

Determining What You Need

Once you’ve window-shopped a few virtual mailing services, you’ll become familiar with the terminology and pricing options. With a large range of monthly packages, it’s now time to determine the best option.

Here are some questions to ask:

• How much mail do you receive on average monthly? (This will determine the package you choose; the less mail you get, the cheaper it is)
• Can you reduce the physical postal mail you get by signing up for online statements?
• How often do you need your mail forwarded?
• Do you get cheques that need depositing? (Not all virtual mailing services can do this, but many can).
• Can your address be a PO box? (Some virtual mailing services show your address as a PO box, which some organizations won’t accept or ship to).
• Is having your address in a certain city or state important to you? (For example, for U.S. taxpayers, the state you “reside” in makes a huge difference to the amount of tax you pay; learn more about this and other tax issues in the Ultimate Guide to Filing Tax as a Digital Nomad)
• How about what country?
• Would you like it to integrate with the software you already use?
  
  

Have you ever used a virtual mailbox service in place of a physical mailbox? Which service was it, and how was your experience?

You Might Also be Interested In:

The Ultimate Guide to Financial Planning for Travelers

Travel Money Guide – Credit Cards, Debit Cards, ATM Tips, and More

Pro Packing Hacks – The Best Travel Accessories for Space-Saving and Organization

Cell Phone Tricks: International Phone Plans, Local SIM Cards, and More

Zero Waste Travel Kit – How to Eliminate All Single-Use Waste Every Time You Leave the House…or the Country

This post Best Virtual Mailbox Service: How to Get Mail When You Travel appeared first on The Professional Hobo. Please click through to read it in full!

“Oh yeah! Lots of them!” I replied eagerly, before getting a hold of myself and saying “You know, I’ve had a few partners who I’ve traveled with along the way.”

Afterwards as I reflected on the interview and the fact that I’d basically just told 11 million or so people that I’M EASY, I launched into a reverie about the relationships I had in my first decade of full-time travel, and how finding love on the road – the kind of love that sticks – as a full-time traveler just ain’t easy, as much as I’m loathe to admit it.

This post was originally written in 2017; it has since been updated for accuracy of links and content.

The timing was ironic; a few hours after that radio interview, I parted ways with a fellow I’d nurtured a lovely relationship with over the last eight or so months. Our future: uncertain. Minimum time apart: five months. Reason: lifestyle differences. I had a house-sitting gig in Japan with my name on it, and he had an empty bank account and a job in the U.S. for the summer season that promised to pad his wallet and make a reunion possible.

I’ve been here before. Saying goodbye to passionate lovers I don’t want to say goodbye to, without any knowledge of when or where (or if??) we would meet again.

Although in theory I’m a fan of couples taking time apart and each doing their own thing as the beautifully well-developed individuals that we all are, it hasn’t always worked out so well for me (see “take two” below as an example of how absence apparently does not always make the heart grow fonder). So I’m nervous about our time apart, because anything can happen. My life has a funny way of swerving left when I’m preparing to turn right, and five months is both a short time and a long time for some twists and turns to happen for either one of us.

What seems to have smacked me in the face with this latest reflection on my romantic history is how bloody hard it is not just finding love on the road – but finding compatible love on the road. And when your lifestyle is as “out there” as being professionally homeless (as I am), compatibility takes on a whole new meaning.

In fact, the more I look back at my relationship history over the last 10 years, the more I see that lifestyle compatibility has been the downfall just about every time in one way or another. Have a look for yourself:

The Travel Saboteur: Finding Love on the Road, Take One

First, there was Kelly. I started dating this adventure-loving fella a year before I sold everything to travel full-time. And he came with me for the first few years of full-time travel. He didn’t have a digital career (nor the makings of one, as I was busy developing). But he was pretty quick on his feet and made some money along the way. Problems began when it became apparent that he didn’t really want to live a nomadic lifestyle. After unconsciously digging his heels in along the way a few times, running out of money, and eventually planting some defiant roots in Australia, I left him (and his new Aussie girlfriend!) there and moved on.

For more on what it was to experience my first breakup on the road and how travel affects relationships in general, read Breaking up While Traveling.

Fidelity Bites the Dust: Finding Love on the Road, Take Two

Next up was my Swedish Squeeze. Six months of casual romance turned into a serious romance with no direction. He had some financial savings, but no direction – in career, location, and ultimately, life. Which is why, when we were spending a few months apart pursuing individual projects (mine being the Ultimate Train Challenge), his lack of direction directed him into the arms of an old friend who would nine months later become a co-parent with him.

I wrote about my Swedish Squeeze and the philosophy of Romance on the Road when we parted ways, and then again in the throes of heartbreak in a post called Being Thankful in Grenada.

Insta-Family: Finding Love on the Road, Take Three

My next major relationship was a game-changer for me since it involved declaring the Caribbean island of Grenada as a home base, as that was where he and his adolescent daughter lived. I enjoyed many things about having this home base, but the relationship was fraught with problems, not the least of which were very different career paths and a complete lack of support for my online career (which was often deemed as “playing on my computer” even though it paid the bills for both of us).

Read about my decision to adjust my lifestyle to be with him in Time for a Change: The Professional Hobo Switches Gears, and about our ungraceful breakup in The Day I Was Dumped Via Instant Message.

Lost in Transition: Finding Love on the Road, Take Four

A couple of years later while living in Peru, I struck up a romance with a visiting American. He was in the midst of a big life change, and his relationship with me was the final kick in the pants he needed to quit his job and sell everything to move to Peru. Although we were pretty compatible in a variety of ways and he had the makings of a travel-friendly career, we just didn’t work out.

By this point I started keeping quiet about my attempts at finding love on the road – I thought perhaps writing about them was a form of jinx, so I didn’t write about him. It still didn’t work out.

Lover-Boy: Finding Love on the Road, Take Five

Another year and a half passed, then I met J (another American) in Ecuador. At first glance, we epitomized compatibility issues in the departments of career, finances, and age (he’s….ahem….considerably younger than I). But despite our best efforts, we couldn’t deny a connection that went deeper than these incompatibilities to reveal a whole other playing field of what it is to relate to and communicate with another. While living at the retreat centre in Ecuador, we had a blissful life, compatibilities be damned. (It’s also worth noting that his talents in the realm of working with plant medicine created an underlying tapestry of compatibility). Outside of the retreat centre “bubble”, it’s another story full of unanswered questions; one that has me sitting on a plane and wondering when or where (or even if) I will see him again. Wondering when we do meet up again, if there’s enough glue to hold us together despite outward incompatibilities.

2020 Update: We kept things going for a few years, spending about half the year together and the other half of the year apart (he for a seasonal job in the U.S. and I for whatever travel-related squirrel I was chasing at the time). Unfortunately the pandemic kept us apart for an extended period of time, during which we grew apart and our differences in lifestyle and career became insurmountable.

Compatibility: Can’t Live Without It. Heck, Can’t Live With It Either

Okay, so maybe my attempts at finding love on the road haven’t exactly been sordid, as the title of this article indicates (and how I felt after declaring my looseness to 11 million of my closest friends in that stupid radio interview).

The most compatible partner for me (logistically) would be somebody with an established location independent career and a lifestyle to match. As much as I know that no romance is perfect behind closed doors, it seems to me that location independent couples have some big advantages when it comes to being on the same page in career and lifestyle. And with double the manpower and often complementary skills, many of these wonder-couples do admirably well career-wise. (Check out some of my Financial Case Study interviews with couples to see for yourself). 

But I’d like to think there’s more to the picture than just career compatibility, and that I’m indeed capable of finding love on the road that doesn’t come in the shape of a travel blogger or digital nomad. Maybe emotional compatibility, complementary personalities, and even physical compatibility (yeah, you know what I’m talking about) counts for something.

Or maybe compatibility in general is an overrated concept, designed by dating services. In “take four” I found somebody who was fundamentally compatible on many levels, but it still didn’t work.

But no matter how you slice it, finding love on the road – the kind of love that sticks – is difficult. It’s certainly getting easier, with increasing numbers of people designing lifestyles that allow them to live and work on the road. In the meantime, however, I still find myself in the world of nervous goodbyes and hopeful reunions. There’s not much more I can do at the moment than trust in the process and see what happens.

And so, it is.

2022 Update: A new understanding of the digital nomad community

A few love-shaped puzzle pieces have fallen into place for me since writing this article. In 2018 after over 10 years on the road, I burned out of the full-time travel lifestyle, and I realize with retrospect it was because I had lost my sense of belonging. I had no social circle of other digital nomads to speak of, mostly because my travel lifestyle involved very local endeavours like house-sitting. While these were culturally insightful and rewarding, it was exhausting always being the “odd person out”, with a career and lifestyle nobody around me understood or appreciated. Constantly trying to convince people that I’m not on permanent vacation became a tiresome rhetoric that I failed at more often than not.

My local travel commitments also meant I never attended conferences with like-minded people who had similar lifestyles (because I was busy house-sitting or working at retreat centres). And I didn’t explore the ever-growing number of coliving and coworking initiatives, partly because I was busy with other things, and partly because I deemed them to be too expensive.

What I failed to recognize was that digital nomad conferences and coliving/coworking spaces are about more than learning a new skill and having a place to stay and work. They’re about community.

In 2021 I did circumnavigated the United States by train with a fellow digital nomad, who introduced me to a whole world of remote workers and travelers. They’re not travel bloggers, so I wouldn’t have come across them in the course of my online career. But these people – tens of thousands of them – share the same lifestyle and passion for travel as I. I realized that if I wanted to find compatible love – as well as compatible friends and travel partners, it behooves me to mix in these circles, at least part of the time. I’ll keep you posted.

Here some of the digital nomad initiatives and communities that can be a game-changer on SO many levels:

Best Coliving Coworking Programs for Remote Workers and Digital Nomads

This post My Sordid Attempts at Finding Love on the Road appeared first on The Professional Hobo. Please click through to read it in full!